Who we are
The Bere Ferrers Social Club (The BFS Club) collects, uses and is responsible for certain personal information about you. This means that we are responsible as ‘controller’ of that personal information for the purposes of General Data Protection Regulation which applies to us accordingly.
The personal information we collect and use
In the course of running The BFS Club, we collect and retain personal information when you provide it to us. This may include your name, address and other contact details and details about your membership, product orders and personal information via our Website and Google Analytics.
How we use your personal information
We process information about you:
- To communicate with and advise and assist you
- To comply with legal, regulatory and corporate governance obligations and good practice
- For operational reasons, such as recording transactions, training and quality control
- For statistical analysis
- To prevent unauthorised access and modifications to systems
- To analyse purchasing preferences and improve services
The legal bases for this processing are that: it is necessary to enable us to provide you with the benefits of membership and so to comply with our legal obligations or to achieve the legitimate purpose of running The BFS Club.
Who we share your personal information with
We may disclose and exchange information with the law enforcement agencies and regulatory bodies for the above reasons. We will not share your personal information with anybody else.
Whether information has to be provided by you, and if so why
You do not have to provide us with personal information, but, if you do not, we will not be able to communicate with you.
How long your personal information will be kept
We will keep the information during your membership of The BFS Club and for six years after it ends.
Under the General Data Protection Regulation you have a number of important rights, free of charge. In summary, those include rights to:
- Fair processing of information and transparency over how we use your personal information
- Access to your personal information and other information which this Privacy Notice aims to give you
- Require us to correct any mistakes in your personal information which we hold
- Require the erasure of your personal information in certain situations
- Receive personal information which you have provided to us, in a structured, commonly used and machine-readable format and to transmit those data to a third party in certain situations
- Object at any time to processing of your personal information for direct marketing
- Object in certain other situations to our continued processing of your personal information
- Otherwise restrict our processing of your personal information in certain circumstances.
For more information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
- Email, call or write to The BFS Club Secretary
- Let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill); and
- Let us know the information to which your request relates.
If you would like to unsubscribe from any email newsletter you can also click on the ‘unsubscribe’ link at the bottom of the email newsletter. It may take up to 72 hours for this to take place.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
How to complain
We hope that we will be able to resolve any query or concern you raise about our use of your information directly with you.
The General Data Protection Regulation also gives you right to lodge a complaint with the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
Changes to this privacy notice
This privacy notice was published on 13th December 2020 and last updated on 13th December 2020
We may change this privacy notice from time to time.
How to contact us
Please contact The BFS Club Secretary if you have any questions about this privacy notice or the information we hold about you by sending an email to email@example.com or writing to The BFS Club, Bristol Row, Bere Ferrers PL20 7JJ or calling 01822 840922 (Evenings Only).
Do you need extra help?
If you would like this notice in another format (for example: audio, large print, braille) please contact us (see ‘How to contact us’ above).
Website Terms and conditions of use
The term 'The BFS Club' or 'us' or 'we' refers to the owner of the website whose registered address is Bristol Row, Bere Ferrers Devon PL20 7JJ, UK. The term 'you' refers to the user or viewer of our website.
The content of the pages of this website is for your general information and use only. It is subject to change without notice.
Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
All trade marks reproduced in this website which are not the property of, or licensed to, the operator are the property of their respective trade mark owners.
Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
Your use of this website and any dispute arising out of such use of the website is subject to the laws of England and Wales.
All content, unless otherwise stated, is copyright © 2017 - 2019 The BFS Club, Bristol Row, Bere Ferrers Devon PL20 7JJ, UK. All rights reserved.
GDPR compliance statement
The BFS Club respects and complies with the EU General Data Protection Regulations (GDPR).
Some of the key ways we comply with these regulations are:
We explain what you’re consenting to clearly and without ‘legalese’, and ask that you explicitly consent to contact from us.
In the event of a breach we will notify affected users within 72 hours of first having become aware of the breach.
Right to Access
Users can request confirmation as to whether or not personal data concerning them is being processed, where and for what purpose. Further, we shall provide a copy of the personal data, free of charge, in an electronic format.
Right to be Forgotten
Once we have compared your (the subjects') rights to "the public interest in the availability of the data", we may delete your personal data where you have requested this.
We allow you to receive the personal data concerning you, which we will provide in a 'commonly used and machine readable format' and you have the right to transmit that data to another ‘controller’.
Privacy by Design
We implement appropriate technical and organisational measures, in an effective way, in order to meet the requirements of this Regulation and protect the rights of data subjects'. We hold and process only the data absolutely necessary for the completion of our duties (data minimisation), as well as limiting the access to personal data to those needing to act out the processing.
Section 1 - What do we do with your information?
If you choose to fill in a contact form on our website, we will store that information for 6 months and only use it for the purpose of contacting you in relation to that enquiry.
When you browse our site, we also automatically receive your computer’s internet protocol (IP) address in order to provide us with information that helps us learn about your browser and operating system.
Email marketing: With your explicit permission, we may send you emails about our events and other updates.
Section 2 - Consent
How do you get my consent?
When you provide us with personal information we ask you to explicitly consent to our collecting it and using it for that specific reason only.
If we ask for your personal information for a secondary reason, like marketing, we will either ask you directly for your expressed consent, or provide you with an opportunity to say no.
How do I withdraw my consent?
If after you opt-in, you change your mind, you may withdraw your consent for us to contact you, for the continued collection, use or disclosure of your information, at anytime, by contacting us at firstname.lastname@example.org or mailing us at: The BFS Club, Bristol Row, Bere Ferrers, Yelverton Devon PL20 7JJ
Section 3 - Disclosure
We may disclose your personal information if we are required by law to do so.
Section 4 - Data Storage
Your data is stored through The BFS Club’s databases. We store your data on a secure server behind a firewall.
Section 5 - Third-party services & links
In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.
When you click on links on our site, they may direct you away from our site. We are not responsible for the privacy practices of other sites and encourage you to read their privacy statements.
Section 6 - Security
To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed.
If you provide us with your personal information, the information is encrypted using secure socket layer technology (SSL) and stored with industry-standard encryption. Although no method of transmission over the Internet or electronic storage is 100% secure, we implement generally accepted industry standards.
Section 7 - Cookies
Here is a list of cookies that we use. We’ve listed them here so you can choose if you want to opt-out of cookies or not. Opt-out by altering your web browser’s settings to reject cookies.
Our Cookies are all First Party Cookies which means they are cookies that are set by the site itself and can only be read by this site. They are commonly used for the functionality of the site (e.g. shopping cart). This doesn't imply that these cookies are allowed by EU law.
Google Analytics – we use Google Analytics to measure how our siteis used by visitors and to generate reports for our own use. Google Analytics does not collect any personally identifiable information about you.
Questions and contact information
If you would like to: access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information contact our Club Secretary at email@example.com or by mail at the address below:
FAO: The Secretary
The BFS Club, Bristol Row, Bere Ferrers, Yelverton Devon PL20 7JJ